Monash University > Facilities and Services > Mail Services > Charity Mail

Charity Mail

Monash University is an approved organisation with Australia Post to utilise their Charity Mail Service. Our Charity Mail Approval Number is:

CM 32101169

The approval number will allow departments to access the Charity Mail Service discount rates. Please note these discount rates are only available for mailings that meet the PreSort Letters Service conditions - a minimum of 300 barcoded small letters.

Note: In the spirit of the intention of Charity Mail, departments should only be utilising this option when processing mail outs for charitable purposes.

The discounts are quite substantial and today are as follows:

Letter Types: Small letters up
to 125 grams

Normal Cost: 50 cents
per letter

Each tray of 300 barcoded letters to Victoria: 31.2 cents
per letter*

Each tray of 300 barcoded letters to Other States: 32.3 cents
per letter*

* All barcoded letters over & above
each single tray of 300 barcoded letters: 35.6 cents
per letter

To ensure that only approved organisations are able to access Charity Mail, it is mandatory to print an inscription on all mailings. The inscription ‘CM 32101169' may be printed on the front or back of the envelope or within the address block. Requirements for printing the inscription are as follows:

legible font and size

if printed on the envelope:

  • it must not be printed n the indexing zone (bottom 15mm front of the envelope, 20mm back of the envelope)
  • it must not be printed in the 15mm from the right edge of the envelope

if printed in the address block:

  • it must be visible and identifiable

Please note the Charity Mail Approval Number CM 32101169 will also need to be quoted on the Presort Letters Lodgement form.

Departments should notify their relevant mailroom in cases where they feel they can avail themselves to Charity Mail for mail outs that will be processed through the mailroom. This will allow the mailroom to lodge the mail with Australia Post as Charity Mail on the correct rates. In cases where departments are outsourcing the mail outs for processing by a mail house, the mail house should be advised that this needs to be lodged as Charity Mail with the above conditions satisfied.

For further information please feel free to either contact the mailroom on your campus or the Manager Campus Services Branch on 54082.