Monash University > Facilities and Services > Pool Vehicle Hire > Booking Process

Booking Process

  1. Log in using your Authcate username and password at http://poolvehiclehire.fsd.monash.edu.au/
  2. Select Hire Tab on Top Right Side of Screen
  3. Click "Booking" on Left side of screen
  4. Your Vehicle Bookings history will be displayed. Select "New" for new Booking
  5. Select Pool (Refer Diagram Below)
  6. Enter booking Departure and Return Date/Time details as accurately as possible to suit your hire requirements (Refer Diagram Below)
  7. (Optional) Select your Fleet Type from drop down arrow. Fleet types have different charges reflected in the cost column second from right
  8. (Optional) Select Body Type from drop down arrow (Refer Diagram Below)
  9. Select vehicle from list. (Refer Diagram Below)
    Options such as Tow Bar, Roof Racks, and Bull Bar will be listed on the far right column
  10. Press "Next" to proceed to second screen (Refer Diagram Below)
  11. Select purpose of trip from drop down menu (Refer Diagram Below)
  12. Expand on purpose of trip for your own records. If you have selected a vehicle based on additional accessories to carry out purpose of hire e.g. heavy duty towbar or roof racks etc please also entre in this field. This will assist us if a vehicle swap is required.
  13. Check tick box if the answer is yes to the following question. Will this vehicle be available for private use overnight?
    FBT will be charged by the Finance Department in March if you tick this box.
  14. Please Select "Cost Centre" from drop down menu.
    Only one cost centre is available per booking
  15. Please select "Fund" from the Debtor drop down menu.Only one fund-debtor is available per booking
  16. Press the Confirm button to complete booking.
  • Please print your confirmation email and bring it with you when collecting your vehicle.
  • Due to operational circumstances from time to time vehicles may need to be changed or swapped
  • When collecting vehicle from Pool Vehicle Hire Service Building 69 G16 please bring staff ID and Drivers Licence.
  • Please arrive 5-10 minutes before booking time to sign paperwork and carry out vehicle inspection for damages.
  • If you need assistance please contact Simon Berhang Ext. 52588 or Mathew Hall Ext.52487